Many companies and organizations require employee weekly status reports. This report usually covers what has been done by the team during a week-time period in terms of completing tasks and activities for project delivery. What aspects should the employee weekly status report cover? We explain in the article below. Plus, find a free downloadable template at the end to help you create your own weekly status report.
The Importance of Employee Weekly Status Report
Employee weekly status report is a document that summarizes all work done during a working week. It is a summary of all completed and ongoing activities that contributed to the completion of a task or a project. This document is beneficial for employees as well as project managers.
On one hand, the weekly status report provides employees to rethink about their work, and how they contribute to the overall progress of completing the tasks, delivering the project, and the entire team. They will gain a long-term perspective on their responsibilities and tasks.
On the other hand, a weekly status report is a helpful document for project managers since they can monitor the performance and progress of the team. The weekly report gives a clear image of the team and how they do their jobs. It will help managers to identify the strengths and weaknesses of the team member, so they will be able to provide feedback on time, and better. Finally, the managers will be able to assess and make decisions in terms of needed training for each team member and in assigning tasks and responsibilities.
Employee weekly status report doesn’t have to cover many details. It should be clear and informative that will provide project managers to get an overall picture of how the employee is performing and progressing.
The basic content that weekly status report may cover include:
- Employee information (Name, Surname, Department, Week Period)
- Project information (Name of the Project, completed tasks, and ongoing tasks)
- Brief Project Summary
- Tasks for next week
- Comments section
If the employee works on several projects, all projects and their tasks should be covered in separate sections. The comments section is optional, but it can bring great value to any report because in this part the employee may write about all difficulties that they have faced when completing their tasks.
Things to Consider
Since weekly report reflects the employee performance, spend some time reviewing the report for grammatical, spelling, and typographical errors before submitting it. Before writing the comments section of the employee weekly report, take your time to think about what the reader might want to know. Always use plain and simple language, and be straightforward. Be brief and concise as most project managers may not have enough time to read a lengthy paragraph.
It can be helpful if you keep a work log of the daily activities in the workplace because it may not be possible to maintain a mental note of everything which has been done during the working week. This may seem as time-consuming, but keeping notes of your tasks will help you provide all tasks and issues that you had to include in the report.
An employee weekly status report offers many benefits not only for the employee but also for the organization. It can help provide and maintain a comprehensive record of all employees’ contributions. Download our free template for a weekly report to get the idea of what this report should cover.
And, if you have any questions, post them in the comments section at the end. We like to share your opinions.