PROJECT COMMUNICATION PLAN

 

 

 

 

[Save file name as: client name COMMUNICATION PLAN yyyymmdd]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Client Name:		Title:
Project:		Date:
Project #:		Version:	Template 1.1 / Document 1.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INTRODUCTION

 

 

 

 

Overview

 

 

 

 

Overview

 

 

 

 

Assumptions and Constraints

 

 

 

 

Assumptions and constraints

 

 

 

 

Definitions and Acronyms

 

 

 

 

Definitions and acronyms

 

 

 

 

Reference Materials

 

 

 

 

Reference materials

 

 

 

 

STAKEHOLDERS

 

 

 

 

Project Sponsor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Customers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

External Stakeholders

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Internal Stakeholders

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Manager

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Project Team Members

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Consultants/Subject Matter Experts (SMEs)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name	Title, Department, Organization	Contact Information	Project Roles and Responsibilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REVIEWS AND APPROVALS

 

 

 

 

Identifies milestones and deliverables that must be reviewed and/or approved during project execution. If the milestones are subject to any targeted date constraints, these are listed as well.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Milestone / Deliverables Required	Target Date (if any)	Review Responsibility	Approve Responsibility

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMUNICATION AND CONTROLS

 

 

 

 

 

 

 

 

Communication Requirements

 

 

 

 

Describes the primary communication requirements between the core project team and the project sponsor and stakeholders. This section may include recurring meetings, one-time presentations, on-going reports and metrics, or other communication requirements being made of the project team. Key Performance Indicators (KPIs) that will be used to monitor the project health may be listed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Type of Information   e.g. Status Report etc	Format of Information (Medium)   e.g. Written, Meetings etc	Information Exchange Schedule (Target Date or Frequency)	Recipient of Information (Distribution Group or Attendees)	Description of Information (Details)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Collection and Filling Structure

 

 

 

 

Methods used to gather and store various types of information.

 

 

 

 

Accessing Information

 

 

 

 

Methods for accessing information between scheduled communications

 

 

 

 

Escalation Threshold

 

 

 

 

A graphic representation of the project team’s discretion on managing the project cost and schedule variances. The area drawn by the sponsor indicates the variance from the project baseline that can be encountered and managed independently by the project team without report to the project sponsor.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPROVALS

 

 

 

 

We, the undersigned, accept the Communication Management Plan, as a stable work product to be placed under formal change control.

 

 

 

 

CLIENT APPROVAL CYBERNET APPROVAL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

________________________________ ________________________________

 

 

 

 

Client Signature CyberNet Signature

 

 

 

 

 

 

 

 

 

________________________________ ________________________________

 

 

 

 

Printed Name Printed Name

 

 

 

 

 

 

 

 

 

_____________ _____________

 

 

 

 

Date Date