In order for projects to run successfully, project information must be communicated with project teams and external stakeholders.

One of the most common ways project managers communicate project information is through the project plan. In some cases, the project plan, in the form of an .mpp file, is stored on a shared location from where team members can easily access this file and get the information needed or in other cases project managers simply share copies of the project plan to each member individually.

However, project plans often contain important, sensitive and in most cases confidential data that is simply not meant to be shared with nor seen by everyone assigned on the specific project.

In lack of a better alternative, to successfully deal with this challenge, project managers and project planning personnel need to manually remove parts of the data from the project plan that they would like to keep hidden from the recipient with whom the .mpp file is shared.

The process of altering/modifying the project plan and tailoring it to the specific needs of certain stakeholder is repetitive and very time-consuming. However, the security and confidentiality of project information and limiting the access to sensitive information to the need to know personal only are crucial topics that cannot be overlooked and has to be dealt with properly.

This is where ProjectCleaner comes in, offering a better alternative to successfully deal with this challenge.

ProjectCleaner is an add-in for Microsoft® Project that allows the user to remove/anonymize project data, by “cleaning” the .mpp project file, prior to sharing it with team members and external stakeholders.

The add-in has a simple interface, with powerful function to remove data values with a single click of a button.

With ProjectCleaner, users are able to remove and anonymize the following project categories of data:

  • The cost rates for a work resource
  • The name of work resources
  • The work progress

 

Example: Removing or Anonymizing Cost Rates of a Work Resource

 

Original .MPP File

 

After Cleaning the .MPP File with ProjectCleaner

 

Working with XER files and Oracle® Primavera® P6® ? Apply the same concept and securely share project data using ScheduleCleanerTM

 

How Does ProjectCleaner Work?

ProjectCleaner creates a copy of the original project plan and all the modification performed to the file are saved in a new filtered .mpp file, ready to be shared with project teams and external stakeholders.

 

To Sum Up

The ProjectCleaner add-in is a solution that is designed to allow the user to automate the process of anonymizing or removing sensitive & confidential data in .mpp files prior to sharing the project plan with various project stakeholder.

With few simple clicks, the user is able to create filtered copies of the original Microsoft® Project Plan, where specific categories of project data, considered confidential, are anonymized while the data in the original project plan is kept unchanged. 

The Main Benefits:

- Saves time spent on manually removing confidential data in .mpp files 

- Guarantees secure sharing of sensitive project data

Interested in testing the application or learning more? Follow the link below

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