The project management department of every company is responsible for distributing the overall work income and making sure that projects must be delivered within a predetermined deadline.
The position which includes project management is a stressful job for obvious reasons.
So, each person or a team with this job description should always look out for helpful tools.
You should definitely take Gantt charts into consideration because they have a highly positive impact on handling different projects and creating positive outcomes in different aspects of a company.
The Power of Visualization
Gantt Charts are the powerful tool that may improve the functioning of the whole business and it should be kept inside the toolset of every project manager. By the simple use of horizontal lines, these carts can show all ongoing tasks which are part of the project.
Also, the user of this simple project management software can clearly see defined beginning and end date of every task, as well as the time duration given in each project.
The online project management software which has Gantt charts show whether or not tasks overlap each other.
Also, if it’s an interactive kind of Gantt Chart then a user is able to move dates around, and thus prolong or shorten a particular task duration according to the status. A transparent insight into the workflow of a whole company is basically nothing more than a powerful method of visualization.
It can have many great benefits for a business regardless of the business niche.
Gantt Charts Encourage Brainstorming
Considering various forms Gantt Chart can be very handy to a project manager because it’s basically a blueprint of the workflow. You’ll be able to see every single thing that is being done in the company, how much it takes time in a certain task to be accomplished, and whether or not you’ll be able to meet the deadline.
With this kind of insight, the management team of a company can clearly see what kind of changes need to be introduced. Every glitch that occurs will be obvious and visible. And all the credit goes to simple project management software which includes Gantt chart in them.
Break Down Projects into Tasks
A feeling of accomplishment is necessary for a healthy team spirit. When the whole team is involved in a challenging project, it is difficult to see and observe the head and tail of it. The inability to see where you’re heading and the difficulty to understand the progress of a project will result in the lack of motivation and inspiration among team members.
With a Gantt Chart, it’s very simple to see the fruits of your labor before the project is complete. Therefore, each member of your team will have a clear vision about duration and time consumed in a project. Also, they will understand how much more effort is needed from their side to accomplish a plan and what work hours they need to invest around that.
By breaking the whole project into pieces and making small tasks out of them will make your work much easier. It will contribute to the feeling of accomplishment as by doing so you may track progress in a better way. Whenever each piece of the puzzle is created, an employee who managed to do that will feel a boost in his/her energy and that will bring a very positive effect on their performance.
Improve Your Management of Deadlines
Every project manager knows that deadlines may encounter changes. Some projects can show themselves to be more difficult than it was primarily visible as the team members can be late with their piece of work, or your office system can crash at any time. So, such things do happen when anyone is managing a project.
However, extending deadlines isn’t a good thing for a business. Informing your clients that they have to wait a lot for their delivery will show your business as unreliable and it will form a negative impression of your organization on them. Using online project management software especially the one that has a Gantt Chart in its base will lower the chances of something like to happen.
A project manager behind the operations will be able to see if completing a particular project will take longer than expected. Horizontal lines in the Gantt chart will clearly show how much time is given in the whole project to get completed successfully on time. In order to meet your deadline, you can address your team members individually and distribute the workload in the different ways if necessary.
Monitor Progress and Evaluate Performance
Like we mentioned, not having a visual aid that shows the duration of a project makes it quite difficult for a team to see on which stage they are currently at. So, if something goes wrong, it’s also difficult to find the exact source of the mistake and, thus, it’s impossible to eliminate it.
For a team of professionals to be in a state of constant development, it’s necessary to trace all glitches that occur and improve all pieces of the mechanism that make your business stable and strong until the work assigned to different professionals enter the zone of perfection.
With online project management software, you’ll be able to monitor progress and it will enable you to see fine details. Every task inside a project is vital for the well-being of the whole business, and you’ll be able to keep a track of its progress.
Another benefit that comes with Gantt Charts is the ability to conduct a performance evaluation. You’ll be able to have a clear insight into the performance levels of each employee, without invading their privacy in any way.
A quality project management tool is a necessary addition to management teams worldwide because they encourage the professional growth of a company. Introducing Gantt Charts to the way you do business will result in a satisfactory change in a quite short span of time.
Author Bio: David is a technical writer currently associated with ProProfs Project. Owing to his keen insight, he enjoys writing about emerging trends and associated learning in project management domain. He lives in Detroit, Michigan with his wife. In his spare time, David loves exploring the city, listening to Metal music and riding.