Collaboration Within Project Management Increases Business Effectiveness: 2 in 3-Part Series
Posted by Dana Larson
Last week, we discussed how better business and team collaboration within your current project management system and process will increase business effectiveness. I said that 3 of my favorite ways in which increased collaboration within project management aids in increasing business success are
1. Checks and Balances
2. Communication and Project Management in One Place
3. Increased Pride in Final Product
We then talked about how having a strong Checks and Balances process in effect within your project management process will lead to a better outcome for all involved. Today let’s discuss point number 2.
Communication and Project Management in One Place
If you are utilizing an online project management solution, does it enable you and your team to communicate and collaborate? If not, it should. There are huge benefits to increased collaboration and communication within the project management system itself. The biggest benefit is, of course, not separating communication from the work that is being done.
Imagine working on a task, such as doing research or creating a slideshow, and when you had a question about it, you had to move away from the system in which you are documenting your activity and email someone. Now the information is no longer kept next to the question itself, and you are forced to explain more in your question than you need to in order to get your point across.
Then, 3 days later you finally get an answer, but without context you aren’t sure what it means. So you spend a couple minutes figuring out what the answer is referring to, then you have to get back in the groove of completing your task. As you can see, this process causes you to lose time and effectiveness when completing your work.
Make sure you are working with project management solutions that allow for communication and collaboration, such as with instant messaging features or file sharing and commenting features.
Keeping all communication around a project in the same system as the project is being completed makes it easier to locate important information, ask and answer questions, and focus more time and energy on completing a project with quality.
Stay tuned for the next post in this series, and share your thoughts on collaboration within project management processes in the comments below.
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Tags: business effectiveness, business success, Collaboration, pm, project management, team collaboration
2 Comments to “Collaboration Within Project Management Increases Business Effectiveness: 2 in 3-Part Series”
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Dina Garfinkel says:
Very good points, the last thing you want to waste time doing is searching email, notebook, meeting notes, etc to find an answer to a question. Much better to have one online project management system where notes can be logged directly with the tasks being worked on. This is one of the features of LiquidPlanner (http://www.liquidplanner.com/) that I really appreciate, the ability to collaborate in many different ways, right on the open task. LiquidPlanner allows team members to upload documents, make twitter-like comments, take detailed notes, add a brief description, or save links – all directly attached to each specific task in a project. This same amount of collaboration can be done on all project folder levels. Compared to some of the other collaboration systems I have seen that will more losely tie information to tasks, the way LiquidPlanner has designed it is much more practical.
This is a great serious, I look forward to reading more!
Winifred says:
Yeah, Its an excellent post i found. I was searching something related to collaboration within project management so, I found this post really good. As currently, I am using another software of project management its very easy to manage and there are more best features in this software its called ( http://www.proofhub.com ). when you will visit on this software you will find more new things related to collaboration within the project management.